Six (6) Month Review 400-28-25
SIX (6) Month Review 400-28-25-05
(Revised 10/1/11 ML #3278)
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A review must be completed every 6 months. The 6 month review is due in the last month of the certificate period.
An SFN 841, "Child Care Assistance Program Review” form is automatically sent to the caretaker in the month prior to the last month the certificate is valid. The caretaker must submit the completed and signed SFN 841, "Child Care Assistance Program Review” form in order for eligibility to be continued. The review form is considered signed if the signature is found anywhere on the review form, other than in answer to a question.
If an unsigned review is received and has been date stamped by the county social service office, the unsigned review must be returned to the caretaker. If the same review, now signed by the caretaker, is returned to the county social service office, that office shall date stamp the review with the date the signed review is received. Document in the case file the correct review received date.
A completed, signed and dated SFN 841, "Child Care Assistance Program Review" is due in the county social service office by the 10th day of the final month covered by the current certificate. Failure to submit a completed and signed form by the last day of that month will result in case closure.
An incomplete review must be completed within 30 days from the date the review is received in the county social service office. If the 30th day from receipt of the review extends into a future month and the family either fails to provide the required information or is determined ineligible, Child Care Assistance Program (CCAP) case is closed at the end of the month in which the review was due.
CCAP does not require a face-to-face interview in order to determine eligibility.
If all the information is not provided with the review, the review must be pended and a pending notice must be sent. The caretaker must be allowed at least 10 days from the date of the notice to provide necessary verifications. When the 10th day falls on a weekend or holiday, the information is deemed to have been provided timely if received by the county social service office by close of business the first business day following the weekend or holiday.
A review pending for additional information cannot be denied prior to the 30th day from the date of receipt. However, if it is determined the caretaker is not eligible, the review can be denied at any time prior to the 30th day.
Except in extenuating circumstances, a decision to either approve or deny a review must be made no later than 30 days following the receipt of the signed and dated review in the county social service office. Document in the case file the cause(s) of any delay.
If the caretaker does not complete the review or provide all required verifications within the 30 days from the date of filing and no extenuating circumstances exits, the review must be denied and a denial notice sent to the caretaker.
An applicant may withdraw a review any time prior to an eligibility decision being rendered. The request to withdraw the review can be made in writing or verbally by the applicant.
Adequate or advance notice is not required for any action taken on a review.
